To register for a tour, please fill out the information below. The reservation will be completed on the day we receive the Registration, either electronically or through the mail along with the payment (check or money order payable to Sights and Soul Travels or credit card payment authorization form*) at:
SIGHTS AND SOUL TRAVELS, LLC TOURS AND VACATIONS FOR WOMEN
13610 Chrisbar Ct.
Germantown, MD 20874
Sending a deposit or payment is equivalent with having read and agreed to the Sights and Soul Travels' Terms and Conditions, at the bottom of this page.
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Sights and Soul Travels' Terms and Conditions
SIGHTS AND SOUL TRAVELS' TERMS AND CONDITIONS
This document outlines what Sights and Soul Travels, LLC ("SST") agrees to provide when you register for a SST tour, and what Guests agree to do in return. This information is very important, please read it carefully.
Current tour prices are listed on the page corresponding to each tour. Due to currencies fluctuation and other factors beyond our control, tour prices may change without notice at any time. Price changes are not retroactive, and guests who already registered for a tour will not be affected by any price changes.
Included in the price of the tour:
- all accommodations: boutique hotels or modern luxury hotels centrally located near main attractions in the city and resort hotels in the countryside. Specific hotels for each tour are listed on each tour's accommodation page. SST reserves the right to substitute accommodations of similar standard when necessary.
- all transportation, by bus, air or sea during included group activities as per itinerary.
- private transfers between the airport and the hotel on arrival and between the hotel and the airport on departure on most tours, please check the detailed itinerary to see if the airport transfer is included on the tour you selected. Airport transfers for early arrivals and late departures are not included, but may be available for an additional fee.
- all meals as per itinerary: breakfast at the hotel, dinner and/or lunch at either the hotel restaurant or at a fine restaurant, lunch or picnic lunch, as per itinerary. One drink with lunch and dinner, alcoholic or non-alcoholic on most tours, please check the “What’s Included” section on each tour’s overview to see if drinks are included on a specific tour.
- all included group activities and excursions, as per itinerary.
- all guided sightseeing, entry fees, and admissions, as per itinerary.
- full time SST tour director, professional in-country guides, bi-lingual local guides at selected attractions.
-gratuities for guides, drivers and restaurants, porterage fees on most tours, please check “What’s Included” section on each tour’s overview page to see if porterage is included at all hotels on a specific tour.
All quoted prices include the cost of the tour operator planning and operation. Tour prices DO NOT INCLUDE: airfare to the tour’s starting point, airfare from the tour’s ending point, and any airport fees or taxes (unless otherwise noted), other transportation to the tour’s location, laundry charges, telephone calls, room service charges, mini-bar charges, all items of personal nature, travel, accident, baggage, health or life insurance, gratuities to the tour director, gratuities to staff if cruising by ship is used during the tour, private excursions or recreational activities not included in the itinerary, optional activities, passport and/or visa fees, when applicable. In the case of computer or human billing error we reserve the right to re-invoice Guests with correct billing.
ADDITIONAL EXPENSES INCURRED AS A RESULT OF DELAY, CHANGE OF SCHEDULES, ILLNESS, WEATHER, STRIKES, HOSTILITIES, QUARANTINE, GOVERNMENT REQUISITION OF HOTEL SPACE, OR ANY OTHER REASONS BEYOND THE CONTROL OF SST, SHALL BE BORNE BY THE GUEST.
Prices do not include airfare to the tour’s starting point and from the tour’s ending point, unless otherwise noted.
Single supplements are available on a limited basis at additional cost. The actual cost of a single supplement for each tour is listed on the overview page for each tour.
Roommates: If any Guest wants to pay for the tour at the shared-room price, yet does not name a specific roommate, SST will attempt to match that Guest with a roommate. If SST match the Guest with a roommate whom the Guest deems unsuitable, then the Guest must arrange for and pay for another room for herself directly with the hotel, if another room is available. There will be no refunds for complaints about roommates, and if any Guest cancels the tour because of a roommate, there will be no refunds.
Baggage: We recommend that Guests take along one bag/suitcase per person, plus a small carry-on bag. Due to a limited bus capacity, we request that only one bag per person be carried on vans. Baggage is carried at owner's risk and baggage insurance is strongly recommended.
Health: SST Tours include a lot of walking, including walking on uneven surfaces, stairs, hiking, and standing while sightseeing. All Guests should be prepared to walk at least three miles a day on uneven surfaces, including steps, during days on which excursions are scheduled. If Guests have any concerns regarding your physical ability to participate in the tour, we strongly recommend consulting a physician before signing up for a trip. Any pre-existing physical, mental, or emotional disability that may require attention or treatment must be reported in writing prior to the beginning of a tour. Guests who require any form of assistance must be accompanied by a helper who is capable of and totally responsible for providing such assistance. The group's itinerary will not be adjusted for people who are not able to keep up with the rest of the group. The minimum age for Guests is 16, if accompanied by an adult, and 21 if traveling alone. There is no maximum age, however Guests must be able to keep up with the pace of the group. Smokers may smoke only outdoors and downwind from the group - never in hotel rooms or during group meals or activities. Smokers will stay in a single room, unless they share a room with another smoker.
Travel insurance is not included in the tour price. SST highly recommends obtaining individual travel insurance for the duration of the tour (trip cancellation, foreign medical, flight delays and cancellations, medical evacuation). For an overview of available options in travel insurance coverage, check options available on the “travel insurance” page.
Personal Accidents and Medical Emergency: In the event of an accident or medical emergency during the tour, the Guest is responsible for any cost incurred and related to such emergency. SST may be able to provide assistance and to advance funding in the event of such emergency, and the guest will be responsible for reimbursing the Tour Director and/or Sights and Soul Travels, LLC for any such expense.
Travel documents and visas: Guests are required to have a passport, valid for a minimum of 6 months from a tour’s ending date, and if necessary, a visa. Incomplete documentation will result in the airline and airport authorities refusing permission to enter the country. SST will not arrange for passports or visas and will not be held liable for any irregularities caused due to improper documentation. Each Guest is responsible for determining specific passport and visa requirements in the Guest's country of origin and for obtaining the necessary documents prior to departure. It is suggested that all Guests check with the appropriate Consulate regarding their visa requirements.
Tour itineraries are subject to change: Due to unexpected circumstances, we reserve the right to cancel, change or substitute an activity or a service. During local or national holidays abroad, certain facilities such as museums, sightseeing tours, and shopping may be limited. Uncompleted portions of the tour itinerary are not cause for refund.
Waiver of responsibility: Sights and Soul Travels, LLC and its representatives are making all ground arrangements pertaining to the tour, including, but not limited to, hotel, transportation and restaurant reservations, guided sightseeing and side trips, subject to the condition that SST and its representatives will not be held liable to injury, death, delay, theft, damage, or irregularities, however caused. SST and its representatives will take no responsibility or liability for: 1. injury, loss, or damage to persons or property, including luggage. 2. additional expenses resulting from changes in exchange rates, tariffs, or schedule. 3. the act or default of any company or person engaged in conveying the Guests, or in carrying out the arrangements of the tour, or otherwise. 4. additional expenses incurred or due to sudden sickness, weather conditions, strikes, or other causes or acts of God. 5. losses due to cancellations.
Travel: Guests are responsible for their own travel arrangements to and from the tour location. Please note that some tours start and end in different cities and an "open jaw" air ticket is required. All Sights and Soul Travels' destinations have several daily connections with other cities in Europe, the USA and Canada.
Tour Payments: To reserve space on any SST tour, a deposit of $600 per person per tour is required at the time of booking. No reservation is considered confirmed until the deposit is received by SST. The deposit is part of the final payment which must reach SST no later than 90 days prior to the start of the tour, unless otherwise agreed. Returned checks will incur a fee of $25. For all deposits and tour payments, we accept personal checks, Visa, Master Card, American Express, money orders and bank drafts. Credit card payments incur a processing fee of 3.5% of the total amount paid with the credit card. We cannot accept debit cards for any tour payments. Final tour payments received later than one business day past the deadline will incur a late fee of $35. Missing the final payment deadline by more than seven business days may result in being removed from the tour.
Cancellations and refunds: The tour deposits are not refundable. For cancellations 90 days or more before the beginning of the tour, the deposit minus a $100 administrative fee, will be provided as a voucher for future travel that may be applied to any new tour any time in the future. The voucher is only valid on new tour deposits, and only one voucher can be used per tour. Any amount paid in addition to the required $600 deposit will be fully refunded by check. The final tour payments are due 90 days prior to the beginning of the tour and are not refundable. All cancellations must be sent to Sights and Soul Travels, LLC in writing: via fax to 301-916-9664, or via mail to Sights and Soul Travels, LLC, 13610 Chrisbar Ct., Germantown, MD 20874, and will be effective on the date they are received by SST. All cancellations must have the cancelling party’s actual signature.
Tour Change: Should Guests choose to change the tour for which they have already registered, they are required to cancel the tour for which they are currently registered first. Regular cancellation procedures and cancellation fees, as outlined above, will apply. Then, Guests can register for the new tour of choice and fulfill its deposit in order to be confirmed on the tour.
Tour Cancellation by SST: Although we do our best to avoid this, it may occasionally become necessary for Sights and Soul Travels to cancel a tour due to insufficient registrations or other cause. If a tour is cancelled due to low enrollment, you will be notified at least 60 days in advance. In this case, your entire payment will be refunded to you within fourteen days after the tour cancellation. Refund of payments made constitutes full settlement, and releases Sights and Soul Travels, LLC from any further liability. SST is not responsible for any additional expenses incurred by Guests preparing for a canceled tour, such as nonrefundable airline tickets or passport fees.
SST strongly encourages all Guests to purchase travel insurance to cover additional costs (airline tickets, loss of luggage, trip delay or tour cancellation, personal accident, medical evacuation, etc.). SST assumes no liability for the safety of any Guest while in transit or during the tour. Prior to participating in the travel activities, all Guests will be required to sign a Medical Release and Release of Liability for Sights and Soul Travels. SST is not responsible or liable for loss, damage or theft of luggage or personal injury, accidents or illness while on tour nor is SST responsible for any type of trip interruption.
Photographs: Representatives of SST may be photographing Guests during the tour. SST reserves the right to publish any such photographs without obtaining further consent from any Guest. Each Guest releases SST and its representatives from any liability in connection with any such use of such photographs.
Leaving the tour: SST reserves the right to accept, decline, or retain any person as a Guest at the tour at any time without liability and without any obligation to pay a refund or any other amount whatsoever. SST takes no responsibility or liability for any Guest who leaves the tour prior to its conclusion or for any activity undertaken by any Guest that is not included on the tour’s itinerary. There will be no discounts or refunds for any Guest who temporarily leaves the Tour and then returns later.
Special Requests: We will advise hotels of any special requests of Guests, provided we receive the request at the time of booking. However, we cannot guarantee all requests.
Payment of deposit or full payment shall be deemed as consent by the Guest to the above Terms and Conditions.
PERSONAL RESPONSIBILITY: I am entirely responsible for my own personal safety, health, and mental, physical, emotional, and general well-being during and after the tour. I release Sights and Soul Travels, LLC and its representatives and any of their employees, assistants, and affiliates of any liability for any injuries or damages mentally or physically I or any of my family members might incur during or after the tour. I understand that no health insurance or travel insurance will be provided by the Sights and Soul Travels, LLC, and, if I wish to be insured, I must do this myself.
Valid through December 31, 2022.
I have read, understood, and fully agree to the foregoing TERMS AND CONDITIONS. I release Sights and Soul Travels, LLC and its representatives from all responsibility and liability.
Questions or concerns? Please contact us at: TOLL FREE: 866-737-9602 e-mail
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TOLL FREE: 866-737-9602 240-750-0597 when calling from outside the US
13610 Chrisbar Ct., Germantown, MD 20874, USA
We welcome your phone calls and email inquiries.
Our office is open Monday through Friday, 8:30 – 5:00 EST.
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