To register for a tour, please fill out the information below. The reservation will be completed on the day we receive the Registration, either electronically or through the mail along with the payment (check or money order payable to Sights and Soul Travels or credit card payment authorization form*) at:
SIGHTS AND SOUL TRAVELS, LLC TOURS AND VACATIONS FOR WOMEN
13610 Chrisbar Ct.
Germantown, MD 20874
Sending a deposit or payment is equivalent with having read and agreed to the Sights and Soul Travels' Terms and Conditions, at the bottom of this page.
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Sights and Soul Travels' Terms and Conditions
SIGHTS AND SOUL TRAVELS' TERMS AND CONDITIONS
This document outlines what Sights and Soul Travels, LLC ("SST") agrees to provide when you register for a tour, and what you, as a tour guest agree to in return. This information is very important, please read it carefully.
Current tour prices are listed on the page corresponding to each tour. Due to currency fluctuations and other factors beyond our control, tour prices may change without notice at any time. Price changes are not retroactive, and tour guests who already registered for a tour will not be affected by any price changes.
Included in the price of the tour:
- all accommodations: boutique hotels or modern luxury hotels centrally located near main attractions in the city and resort hotels in the countryside. Specific hotels for each tour are listed on each tour's accommodation page. SST reserves the right to substitute accommodations of similar standard when necessary.
- all transportation, by bus, air or sea during included group activities as per itinerary.
- private or group transfers between the airport and the hotel on arrival and between the hotel and the airport on departure on most tours, please check the detailed itinerary to see if the airport transfer is included on the tour you selected. Airport transfers for early arrivals and late departures are not included, but are included in the cost of the additional night, or may be available for an additional fee.
- all meals as per itinerary: breakfast at the hotel, dinner and/or lunch at either the hotel restaurant or at a fine restaurant, lunch or picnic lunch, as per itinerary. One drink with lunch and dinner, alcoholic or non-alcoholic on most tours, please check the “What’s Included” section on each tour’s overview to see if drinks are included on a specific tour.
- all included group activities and excursions, as per itinerary.
- all guided sightseeing, entry fees, and admissions, as per itinerary.
- a full time SST tour director, professional in-country guides, bi-lingual local guides at most attractions.
-gratuities for guides, drivers and restaurants, porterage fees on most tours, please check “What’s Included” section on each tour’s overview page to see if porterage is included at all hotels on a specific tour.
All quoted prices include the cost of the tour operator planning and operation.
Tour prices DO NOT INCLUDE: airfare to the tour’s starting point, airfare from the tour’s ending point, and any airport fees or taxes (unless otherwise noted), other transportation to the tour’s location, travel or other vaccinations if recommended, laundry charges, telephone calls, room service charges, mini-bar charges, all items of personal nature, travel, accident, baggage, health or life insurance, gratuities to the tour director, gratuities to staff if cruising by ship is used during the tour, private excursions or recreational activities not included in the itinerary, optional activities, passport and/or visa fees, when applicable. In the case of computer or human billing error we reserve the right to re-invoice tour guests with correct billing.
ADDITIONAL EXPENSES INCURRED AS A RESULT OF DELAY, CHANGE OF SCHEDULES, ILLNESS, WEATHER, STRIKES, HOSTILITIES, QUARANTINE, GOVERNMENT REQUISITION OF HOTEL SPACE, OR ANY OTHER REASONS BEYOND THE CONTROL OF SST, SHALL BE BORNE BY THE TOUR GUEST.
Prices do not include airfare to the tour’s starting point and from the tour’s ending point, unless otherwise noted.
Single supplements are available on a limited basis at an additional cost. The actual cost of a single supplement for each tour is listed on the overview page for each tour.
Roommates: If any tour guest chooses to pay for the tour at the shared-room price, yet does not name a specific roommate, SST will attempt to match that tour guest with a roommate. If SST matches the tour guest with a roommate whom the tour guest deems unsuitable, then the tour guest must arrange for and pay for another room for herself directly with the hotel, if another room is available. There will be no refunds for complaints about roommates, and if any tour guest cancels the tour because of a roommate, there will be no refunds.
Baggage: We recommend that tour guests bring one bag/suitcase per person, plus a small carry-on bag. Due to a limited bus capacity, we request that only one bag per person be carried inside the bus. Baggage is carried at owner's risk and baggage insurance is strongly recommended.
Health: SST tours include a lot of walking, often on uneven surfaces, stairs, hiking, and standing while sightseeing. All tour guests should be prepared to walk at least three miles a day on uneven surfaces and steps during days on which excursions are scheduled. If tour guests have any concerns regarding their physical ability to participate in the tour, we strongly recommend consulting a physician before signing up for a trip. Any pre-existing physical, mental, or emotional disability that may require attention or treatment must be reported in writing prior to the beginning of a tour. Tour guests who require any form of assistance must be accompanied by a helper who is capable of and totally responsible for providing such assistance. The group's itinerary will not be adjusted for people who are not able to keep up with the rest of the group. The minimum age for tour guests is 16, if accompanied by an adult, and 21 if traveling alone. There is no maximum age, however tour guests must be able to keep up with the pace of the group. Smokers may smoke only outdoors and downwind from the group - never in hotel rooms or during group meals or activities. Smokers must book a single room, unless they share a room with another smoker or with another tour guest they personally know.
By registering for a tour, the tour guest certifies that she does not have any mental, physical, or other condition or disability that could create a hazard for her or other tour guests. SST reserves the right at its sole discretion to accept, decline to accept, or remove any tour guest on a tour. SST reserves the right, without penalty, to make changes in the published itinerary whenever, in their judgment, conditions warrant such changes or if SST deems it necessary for the comfort, convenience, or safety of the tour guests. SST reserves the right to remove a tour guest from the trip, at the tour guest’s own expense, when her physical condition or conduct negatively impact the enjoyment of the other tour guests or disrupt the tour.
Travel insurance is not included in the tour price. SST highly recommends obtaining individual travel insurance for the duration of the tour (trip cancellation, foreign medical, flight delays and cancellations, medical evacuation). For an overview of available options in travel insurance coverage, check options available on the “travel insurance” page.
Personal accidents and medical emergency: In the event of an accident or medical emergency during the tour, the tour guest is responsible for any cost incurred and related to such emergency. SST may be able to provide assistance and to advance funding in the event of such emergency, and the tour guest will be responsible for reimbursing the Tour Director and/or Sights and Soul Travels, LLC for any such expense.
Travel documents and visas: Tour guests are required to have a passport, valid for a minimum of 6 months from a tour’s ending date, and if necessary, a visa. Incomplete documentation will result in the airline and airport authorities refusing permission to enter the destination country. SST will not arrange for passports or visas (unless otherwise specified in a specific tour) and will not be held liable for any irregularities caused due to improper documentation. Each tour guest is responsible for determining specific passport and visa requirements in the destination country and for obtaining the necessary documents prior to departure. It is suggested that all tour guests check with the appropriate Consulate regarding their visa requirements.
Tour itineraries are subject to change: Due to unexpected circumstances, we reserve the right to cancel, change or substitute an activity or a service. During local or national holidays abroad, certain facilities such as museums, sightseeing tours, and shopping may be limited. Uncompleted portions of the tour itinerary are not cause for refund.Tour guests acknowledge and agree that should they reject in whole or in part the proffered final terms of remuneration or the rescheduled tour, they waive all rights to recompense from Sights and Soul Travels.
Air transportation: International airfare (to the journey starting point and from the ending point) is not included in tour pricing. Some tours require internal flights, as specified in the itinerary, which are included in the tour pricing, and luggage restrictions for such flights will be specified for each tour. Tour guests are responsible for fees applicable for additional luggage outside of the specified luggage restrictions. In the instance where charter flights are used and seating is limited, SST reserves the right to substitute and confirm air reservations on any available alternatively scheduled air flight. All internal air is based on economy class seating. All air carriers are independent contractors and are not owned, managed, controlled or operated by SST. Tour guest’s airline ticket constitutes a contract between the tour guest and the airlines (and not SST), even if purchased through SST. SST shall not be liable and does not assume responsibility for, or accept claims with regard to, seat assignments, name changes, schedule changes, flight changes and/or cancellations. Should tour guest change or cancel air transportation arrangements before or after travel begins, all airline change and cancellation fees will apply.
Active elements and conduct: The suppliers of some activities on tours may require a minimum age or minimum/maximum height or weight to participate. Some active elements have been incorporated into select itineraries. To enjoy the tours as intended, a minimum level of fitness is required. SST will require prior notice if any tour guest has any physical or other condition or disability that would prevent them from participating in active elements of any tour and/or could create a hazard to herself or to other members of the group. Specific activities have conditions that may require a tour guest to produce a doctor’s certificate to SST prior to travel. SST will make reasonable efforts to accommodate a disability-related request for accommodation. However, if SST, in its sole discretion, is unable to properly accommodate the need of the person(s) concerned or believes that their health and safety may be compromised, SST reserves the right to refuse participation.
Waiver of responsibility: Sights and Soul Travels, LLC and its representatives are making all ground arrangements pertaining to the tour, including, but not limited to hotel, transportation and restaurant reservations, guided sightseeing and side trips. All tickets, receipts, coupons, and vouchers are issued subject to the terms and conditions specified by each supplier, and by accepting them or utilizing the services, the tour guest agrees that neither SST, nor its employees, agents, or representatives are or may be liable for any injury, death, delay, theft, damage, or irregularities, however caused. SST and its representatives will take no responsibility or liability for: 1. injury, loss, or damage to persons or property, including luggage. 2. additional expenses resulting from changes in exchange rates, tariffs, or schedule. 3. the act or default of any company or person engaged in conveying the tour guests, or in carrying out the arrangements of the tour, or otherwise. 4. additional expenses incurred or due to sudden sickness, weather conditions, strikes, or other causes or acts of God (including fire, flood, earthquake, storm, hurricane, volcanic eruption, epidemics, pandemics, or other natural disasters). 5. additional expenses incurred or due to war, invasion, acts of foreign enemies, cyber-attacks, hostilities (regardless of whether war is declared), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalism. 6. additional expenses incurred or due to government sanction, government border closures, government enforced quarantine. 7. blockage, embargo, labor dispute, strike, lockout or interruption or failure of any mode of transportation. 8. additional expenses incurred or due to illness, accident, or death. 9. additional expenses incurred or due to anything else unforeseen or unnamed, any one of which could delay or cause cancellation of services. Tour guest acknowledges and agrees that the only potential recourse for reimbursement should these events occur is through the purchase of travel insurance that would cover such events.
Travel: Tour guests are responsible for their own travel arrangements to and from the tour location. Please note that some tours start and end in different cities and an "open jaw" air ticket is required. All Sights and Soul Travels' destinations have several daily connections with other cities in Europe, the USA and Canada.
Tour payments: To reserve space on any SST tour, a deposit of $600 per person per tour is required at the time of booking. No reservation is considered confirmed until the deposit is received by SST. The deposit is part of the final payment which must reach SST no later than 90 days prior to the start of the tour, unless otherwise agreed or advised. Returned checks will incur a fee of $25. For all deposits and tour payments, SST accepts personal checks, Visa, Master Card, American Express, money orders and bank drafts. Credit card payments incur a processing fee of 3.5% of the total amount paid with the credit card. We cannot accept debit cards for any tour payments. Final tour payments received later than one business day past the deadline will incur a late fee of $35. Missing the final payment deadline by more than seven business days will result in being removed from the tour.
Cancellations and refunds: The tour deposits are not refundable. For cancellations 90 days or more before the beginning of the tour, the deposit minus a $100 administrative fee, will be provided as a lifetime voucher for any future tours. The voucher is only valid on new tour deposits, is transferrable to another person, and only one voucher can be used per tour. The remainder of the payments made to SST outside of the $600 deposit, in respect of a tour cancelled by a tour guest before the final payment deadline, will be refunded by check. Please note: When a credit card is used for payments, the refund will not include the processing fees initially charged by the credit card companies.
The final tour payments are due 90 days prior to the beginning of the tour and are not refundable. For cancellations within 90 days of a tour departure, it may be possible to transfer a space to another person of the tour guest’s choice, subject to change permissions of hotels, airlines, trains, and related tour activity tickets. The replacement tour guest will arrange pre-paid tour costs with you directly and assumes responsibility for any outstanding balance payments. Some airline carriers and other transport providers treat name and departure detail changes, as a cancellation. Accordingly, the replacement tour guest may have to pay for the canceled ticket and be required to pay for the full cost of a new ticket. The replacement tour guest must meet trip registration requirements and be approved to join the trip by SST.
Cancellation charges reflect the many expenses SST is unable to recover if a tour guest cancels a tour, even if a tour guests must do so due to illness, injury, or personal emergencies. These fees are not punitive. The charges made reflect the expenses SST has incurred in administering the tour guests’ reservation and planning for the tour guests’ participation. SST does not make any refunds for any unused portion of a tour guest’s trip, not arriving, arriving late, or leaving the trip early.
All cancellations must be sent to Sights and Soul Travels, LLC in writing: via fax to 301-916-9664, or via mail to Sights and Soul Travels, LLC, 13610 Chrisbar Ct., Germantown, MD 20874, and will be effective on the date they are received by SST. All cancellations must have the cancelling party’s actual signature.
No compensation or refund shall be due to the tour guest for failure by SST to perform obligations related to delivery of tour services if such failure, whether in whole or in part, is a result of acts of God/Nature (including fire, flood, earthquake, storm, hurricane, volcanic eruption, epidemics, pandemics, or other natural disasters), war, invasion, acts of foreign enemies, cyber-attacks, hostilities (regardless of whether war is declared), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalism, government sanctions, government border closures, government enforced quarantine, blockage, embargo, labor dispute, strike, lockout or interruption or failure of any mode of transportation, electricity, internet or telephone services, or anything else unforeseen or unnamed, any one of which could make delivery of tour services impaired or impossible to deliver or perform.
Tour guest further acknowledges and agrees that should they reject in whole or in part the proffered final terms of remuneration or the rescheduled tour, such tour guest waives all rights to recompense from Sights and Soul Travels.
Tour change by a tour guest: Should a tour guest choose to change the tour for which they have already registered, they are required to cancel the tour for which they are currently registered first. Regular cancellation procedures and cancellation fees, as outlined above, will apply. Then, the tour guest can register for the new tour of choice and fulfill its deposit requirement in order to be confirmed on the tour.
Tour cancellation by SST: Although SST does their best to avoid this, it may occasionally become necessary for Sights and Soul Travels to cancel a tour due to insufficient registrations or because of good-faith concerns with respect to the safety, health, or welfare of tour guests. If a tour is cancelled due to inadequate enrollment, tour guests registered for the tour will be notified at least 60 days in advance. In such case, tour guest’s entire payment will be refunded by check within 14 days after the tour cancellation by SST. The refund will be for the entire amount received by SST, not including credit card processing fees charged by the bank issuing the tour guest’s credit card. Refund of payments made constitutes full settlement, and releases Sights and Soul Travels, LLC from any further liability. SST is not responsible for any additional expenses incurred by tour guests preparing for a canceled tour, such as nonrefundable airline tickets, vaccinations or visa and passport fees.
Where a significant element of a tour as described cannot be provided after departure, SST will make suitable alternative arrangements where possible. If it is not possible to provide a suitable alternative or if a tour guest reasonably rejects any suitable alternatives, SST may provide a tour guests with a refund for unused products or services as determined in its discretion. Significant alterations do not include the substitution of a vessel, modification of itineraries, change in cabin category or hotel accommodation.
If a tour is cancelled by SST after a tour’s final payment deadline due to Force Majeure (including the COVID-19 pandemic), SST will make a best effort to recover and refund any or all deposits or payments made. SST will only refund its tour guests if the suppliers for the tour will honor a refund for all arrangements finalized and paid for by SST on behalf of its tour guests. Should a refund not be possible, tour guests will be issued a lifetime voucher of the original tour cost, not inclusive of credit card processing fee payments made towards their balances. Such voucher will be transferrable to another person and will be valid on any future tour with SST.
If SST cancels a tour in progress for reasons other than Force Majeure, the tour guests will receive a prorated refund based on the number of days not completed on the tour. If a tour guest elects to leave a tour in progress of their own volition, such tour guest will not receive any type of refund. If SST cancels the tour in progress and a tour guest elects not to immediately return to their original point of departure or if a tour guest elects to leave a tour in progress of their own volition, the tour guest acknowledges and agrees that (i) the tour guest shall be solely responsible for their travel plans once they depart the tour, (ii) SST shall not have any responsibility for or control over the tour guest’s safety or activities once they depart the tour, and (iii) the tour guest releases and agrees to hold harmless SST from any and all costs, liability, loss, damage, injury, or death that may arise out of the tour guest’s decision to not return to their original point of departure from the cancelled tour in progress. Except as outlined above when SST cancels a tour, SST has no responsibility for any expenses, including any non-refundable expenses, incurred by the tour guests in preparing for a cancelled tour or for any additional arrangements should the tour guests embark prior to the scheduled group departure date.
SST strongly encourages all tour guests to purchase travel insurance to cover additional costs that may arise during a tour (airline tickets, loss of luggage, trip delay or tour cancellation, personal accident, medical evacuation, etc.). SST assumes no liability for the safety of any tour guest while in transit or during the tour. Prior to participating in the travel activities, all tour guests will be required to sign a Medical Release and Release of Liability for Sights and Soul Travels. SST is not responsible or liable for loss, damage or theft of luggage or personal injury, accidents or illness while on tour nor is SST responsible for any type of trip interruption.
Optional excursions: If a tour guest elects to participate in any additional activity or excursion that is not arranged or led by SST, SST shall not have any responsibility for or control over the tour guest’s safety or well-being, and the tour guest releases and agrees to hold harmless SST from any and all costs, liability, loss, damage, injury, or death arising from the tour guest’s decision to participate in such activity or excursion.
Special terms for the duration of the COVID-19 pandemic: Tour guest may not travel if they test positive for COVID-19 during the 14 days prior to departure; standard cancellation terms will apply. Tour guest must maintain adequate physical distancing and frequently wash or sanitize hands during their journey. Masks will be required in vehicles, indoor spaces, any outdoor spaces where physical distancing is not possible and in accordance with local regulations. Noncompliance with these measures will result in not being able to continue the tour. Tour guests voluntarily assume all risks and related expenses in the event that they or any member of their travelling party require testing, quarantine or become infected with COVID-19 during and within 14 days after the tour.
Photographs: Representatives of SST will be photographing tour guests during the tour. SST reserves the right to publish any such photographs without obtaining further consent from any tour guest. Each tour guest releases SST and its representatives from any liability in connection with any such use of such photographs.
Leaving the tour: SST reserves the right to accept, decline, or retain any person as a tour guest at the tour at any time without liability and without any obligation to pay a refund or any other amount whatsoever. SST takes no responsibility or liability for any tour guest who leaves the tour prior to its conclusion or for any activity undertaken by any tour guest that is not included on the tour’s itinerary. There will be no discounts or refunds for any tour guest who temporarily leaves the tour and then returns later.
Special Requests: We will advise hotels of any special requests of tour guests, provided we receive the request at the time of booking. However, we cannot guarantee all requests.
Payment of deposit or full payment shall be deemed as consent by the tour guest to the above Terms and Conditions.
PERSONAL RESPONSIBILITY: I am entirely responsible for my own personal safety, health, mental, physical, emotional, and general well-being during and after the tour. I release Sights and Soul Travels, LLC and its representatives and any of their employees, assistants, and affiliates of any liability for any injuries or damages mentally or physically I or any of my family members might incur during or after the tour. I understand that no health insurance or travel insurance will be provided by Sights and Soul Travels, LLC, and, if I wish to be insured, I must do this myself.
Valid through December 31, 2022.
I have read, understood, and fully agree to the foregoing TERMS AND CONDITIONS. I release Sights and Soul Travels, LLC and its representatives from all responsibility and liability.
Questions or concerns? Please contact us at: TOLL FREE: 866-737-9602 e-mail
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TOLL FREE: 866-737-9602 240-750-0597 when calling from outside the US
13610 Chrisbar Ct., Germantown, MD 20874, USA
We welcome your phone calls and email inquiries.
Our office is open Monday through Friday, 9:00 – 4:00 EST.
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